Rental Agreement Form and Security Deposit

Please read the terms and conditions below.  By completing this form and paying the security deposit, you are agreeing to these terms:

Deposit:  A $100.00 deposit is due upon execution of this agreement.  This deposit services to guarantee the rental and will also be held as a security deposit.  If the event is canceled less than 30 days before the event, refunds are at the FVLA's discretion.

Deposit Return:  Your deposit will be returned after inspection of the building and once the clean-up checklist is satisfactorily completed.   If you paid by check, the FVLA will shred the check, if paying by cash, please expect return of the deposit within 30 days.

Hall Rental Fee:  The Hall Rental fee is due two weeks prior to the event date and should be paid in full prior to the event.  If the fee is not paid within the allotted time frame, the FVLA reserves the right to deny access to the building.

Cancellations:  If renter cancels the rental 30 days prior to the event, a full refund will be issued to include the security deposit.  If past this date, the FVLA reserves the right to keep the full amount. This will be decided on a case-by-case basis.

PROHIBITED: 

• Smoking and Vaping are strictly prohibited in the facility.  If smoking outside the building, proper receptables should be utilized to dispose of cigarette butts.  If cigarette butts are found discarded on the property after an event, the security deposit may be kept.
• Use of thumb tacks, nails, screws, or permanent adhesives are not permitted
• Standing on chairs, tables, or siting on table is not allowed
• Use of any exercise equipment during rental is prohibited
• Unruly, rude, or abusive behavior will not be tolerated and visitors will be asked to leave and escorted of the property if necessary
• Use of Confetti or Confetti ballons is not allowed

Any violation of the above will result in the security deposit being kept.

Alcohol and Outdoor Usage:  Alcohol is not permitted on the property without expressed consent.  Use of the outdoor spaces is not permitted without expressed consent.   Additional insurance is required if either applies.

Kitchen Facilities: No Fresh cooking.  Stove is used for warming purposes only.

Damages:  As the renter, you will be responsible for the conduct of all guests and will be liable for any damages to the property and its contents, including but not limited to tables, chairs, fixtures, appliances, walls, and equipment.

Maximum Capacity:  Maximum capacity is 80 persons at any time.  Violation will result in suspension of the event until compliance is restored. This will be enforced in order to ensure the safety of the guests and the protection of the premises as well as to comply with fire code.

Insurance:  If the renter is an organization, church group, or any type of club organization please provide Certificate of Insurance from the organization.  For any rental in which alcoholic beverages are provided or the outdoor spaces will be utilized, the enter will need to purchase a one-day special event policy.  We will provide more information upon request.

After Rental Cleanup/Building Closure  Clean-up:  Cleaning shall be performed either same day or next day before 12:00 noon or earlier, depending on next rental time.  Tables and chairs must be put away unless directed otherwise (Return it out you found it).  All garbage, including bathrooms must be taken outside and put in trash cans.  NO BAGs in recycling.  Please remove all food from premises to include anything in refrigerator.  Floors must be swept and mopped (broom, mop, and floor cleaner provided).

Building Closure:  Windows should be closed and locked.  Lights/fans/ and any equipment used should be turned off.  The first light switch remains UP as these are the outside lights.  Thermostat should be returned to 55 degrees.  Door should be locked and the alarm should be reset.  Instructions to include checklist will be provided and is required to be signed and left at the building.

Indemnification:  In consideration of the renting of the premises, by paying the security deposit, you hereby release the Friends of Victory Lakes Association, its officers, directors, trustees, and members from any and all suits, actions, compensations consequential to punitive damages, any and all property damage, personal injuries, lost or stolen articles, illness, death resulting from any occurrence or accident that may occur as a result of or arise of leasing of use of the described premises by renter.  The primary contact person hereby agrees to indemnify, defend, and hold harmless the Friends of Victory Lake's Association against any such claims brought by any person or entity.